Administrative Assistant. Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems. . Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also includes travel and lodging arrangements. . Overall office keeping: administrative assistant has to maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages
Maintenance, Security and Transport related works :-
. To ensure proper preventive maintenance schedule is implemented.
. Supervise the security operations
. Checkup the records the security personnel maintain
. Keep an eye on the movement of the security with the transport
. Maintain vigil to instruct security in case if there is a problem
. Checkup and schedule the departure of taxi
. Daily updating of the taxi records
. Creation of backup mechanisms for curbing taxi failures
. Maintaining records pertaining to the taxi's & fixed transport.
. Creation of taxi roasters for the shifts
. Verification of the bills of the taxi's as well as of the transporters
. Maintaining records pertaining to the transport default and reimbursement given to staff on this account.
. Provide regular support for the Evening shift personnel
. Ensure that the requirements pertaining to the photocopies, lamination, courier, binding etc. are regularly met.
. Ensure the pantry & housekeeping requirements for the evening shift are met to their expectations